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Cancelation / Refund Policy

Notification of cancellation must be made in writing to the Conference Secretariat. Registration cancellations will be accepted with a refund as follows:

emailed or faxed prior to 1st August 2021:

full refund (less 10% administration fee)

emailed or faxed from 1st August to 30th August 2021:

60% refund (or 40% payment to be made to Research Centre Řež if fees not already paid at time of cancellation)

emailed or faxed on 30th August 2021 and later:

40% refund (or 60% payment to be made to Research Centre Řež if fees not already paid at time of cancellation)

The authors are asked to use the attached document as a template and follow the recommendations for the style.

Substitutions may be made at any time without an extra charge. If you wish to substitute a registered participant, please contact the Conference Secretariat at the earliest opportunity.

In the event of a force majeure situation, organizer of HOTLAB 2021 reserves the right to alter or cancel the conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of HOTLAB 2021 organizer, which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, COVID-19, bird flu, etc., earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. HOTLAB 2021 organizer shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the HOTLAB 2021 conference cancelation policy.


All information about the payment can be found in the enclosed proforma invoice attached to the confirmed registration.

Organizers and Partners

Travel rules to the Czech Republic

The protective measure of the Ministry of Health of the Czech Republic valid from 22 June 2021.